Job Summary:

The Secretary is responsible for providing high-level administrative and clerical support to ensure efficient office operations within Taj Dhabi. This role involves managing correspondence, preparing documents, organizing schedules, coordinating meetings, and maintaining records. The Secretary ensures smooth communication between departments and supports managers and executives in daily tasks and project-related documentation.

Key Responsibilities:

• Manage daily office correspondence including emails, letters, and memos.
• Prepare, format, and edit reports, presentations, and official documents.
• Maintain and organize filing systems (electronic and hard copy).
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Record minutes of meetings and distribute to relevant stakeholders.
• Handle telephone calls and inquiries professionally and efficiently.
• Maintain confidentiality of sensitive information and documents.
• Assist in preparing contracts, reports, and project-related documentation.
• Support procurement, HR, and project departments with administrative tasks as required.
• Ensure office supplies are managed and ordered as needed.

Qualifications & Skills:

• Bachelor’s degree or diploma in Business Administration, Office Management, or a related field.
• Minimum 2–5 years of experience in secretarial or administrative roles (preferably in construction/contracting companies).
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills in English (Arabic is a plus).
• Strong organizational skills with high attention to detail.
• Ability to handle multiple tasks and work under pressure.
• Professional attitude, confidentiality, and discretion.

Work Environment:

• Based at the head office with interaction across multiple departments.
• Requires close coordination with executives, managers, and project teams.
• Fast-paced office environment supporting dynamic construction projects.